Contracts stores the terms used by PawPlacer's public forms. Open Settings > Forms & Documents > Contracts.
Contract Types
Use the contract-type selector to switch among:
- Adopter
- Foster
- Volunteer
- Surrender
Each type starts with PawPlacer's default wording until your organization saves a custom version.
Multiple Agreements
Each organization has one saved agreement per contract type. All volunteer form templates use the same volunteer agreement; creating another form template does not create a separate agreement.
You cannot create several named volunteer agreements or assign a different agreement to a program such as Doggie Day Out. Editing the volunteer terms changes the shared agreement used by volunteer forms.
For an additional agreement signed outside PawPlacer, upload the signed file to the volunteer's Documents view as a Waiver. This stores the file on the profile; it does not add another agreement or signature step to the public volunteer form. See Volunteer Documents.
Editing Terms
Select a type and edit its wording in the rich-text editor. The page shows:
- Whether the default or custom version is active
- Unsaved and saved state
- Last-edited information
- Character count
- A warning when the content is unusually short
Choose Update to save the custom wording. Use Reset to remove the override and return to PawPlacer's default terms.
The editor's AI tools, including the AI menu and Continue writing with AI, appear only when Description Generator is turned on in Settings > AI Features, the organization is outside the EU/EEA, United Kingdom, and Switzerland, and you can edit contracts (Administrators and Form Administrators) or have the Document Editor role. Otherwise the editor offers its regular formatting tools only.
An AI edit works on a selection of up to 12,000 characters, and a custom instruction can be up to 500 characters. A longer selection is refused before anything is sent, with a message asking you to select a shorter passage; the same message appears if the AI's answer would be cut off.
Signatures and Form Use
The corresponding public form template controls whether the general contract terms appear. Turn on terms acceptance in Settings > Forms & Documents > Forms to require checkbox acknowledgement. This setting does not select a signature method.
To require a signature on an application, add or edit a Legal agreements and contracts field in that template, enable Required and Require signature instead of checkbox, and keep it visible and not internal-only. The signature can be drawn or typed. This field is separate from the template's general terms checkbox.
Adoption checkout also uses checkbox acceptance and has no require-signature setting. Application field settings do not change checkout. See Adoption Terms and Conditions.
To send a contract separately, open the person's profile, find Contracts, and choose Send contract. The recipient must sign and agree to the terms; staff can reopen the sent contract there to view its signature. These contracts are separate from application submissions and adoption receipts.
The donor form does not have a contract type.
Permissions
Administrators and Form Administrators can manage contracts.
Contract wording is an organization responsibility. Have legal terms reviewed for the laws and retention requirements that apply to your organization.