Open Settings > Records & Data > Exports to generate one CSV from the organization's live data for each supported record type.
Available Exports
- Pets: profile details, including alternative names, placement type, tags, and primary veterinarian, plus exam, vaccination and procedure histories, notes, image links, and custom fields. The alternative names, placement type, tags, and primary veterinarian columns map back to their fields in the Data Uploader, so re-importing the file keeps them. The age category column gives the category each pet has reached today, not the one saved when it was entered.
- Adopters: contact details, status, status change notes, tags, record ID, created and updated dates, notes, and custom fields
- Fosters: the same core details, plus capacity and foster notes
- Volunteers: the same core details, plus skills, interests, preferred roles, languages, certifications, volunteer notes, and start date. When a volunteer's skills, interests, preferred roles, or languages are empty, the export fills them from the matching question on their form instead of repeating that answer in a second column.
- Surrenders: the same core details, plus intake stage, priority, the pets being surrendered (name, species, and breed), requested and scheduled intake dates, review due date, the decision with its date and notes, completion date, the assigned team member, and the surrender note
- Donors: the same core details, with statuses in fundraising wording (for example Lapsed or Do Not Contact), plus the donor note
- Donations: one row per donation with the date, donor name, email, and ID, amount and currency, status, source, campaign, what it was designated for (a pet sponsorship, a wishlist item and quantity, or an adoption), payment method, processing fee and the fee the donor covered, the anonymous flag, external reference, the payment provider's ID, and public and private notes
- Medical Records: one row per exam, vaccination, procedure, diagnostic, prescription, condition, weight, preventative, and treatment, with a Record Type column and the pet's name and ID. Columns that belong to one kind of record, such as lot number, dosage, vitals, or results, stay blank on the others. Records of pets in the trash are left out, as they are from the pet export.
- Events: name, type, status, start and end times, location, description, public visibility, maximum and current attendees, and dates
- Tasks: name, description, status, board and column, due date, assignees, pets, tags, completion date, and who created and completed the task
- Transports: service, origin and destination, method, driver, pets, estimated and actual departure and arrival times, miles covered, cost, and notes
- Food & Supplements: each product's type, brand, stock levels, purchase and serving units, costs, nutrition, allergens, expiration date, and vendor details
Documents and other uploaded files are not part of these CSV files. If you need them too, contact us and we'll prepare a bulk download.
People exports always include the standard columns, even when those fields are absent from the application form. Every status is included, so you can filter the downloaded file to the contacts you want to reach.
The page shows the current record count beside each export and a combined total in Export Notes.
Download a File
Choose the export action beside the record type. PawPlacer builds the CSV and downloads it through the browser. Files use the record type and generation date, for example:
pets-pawplacer-2026-07-27.csv
CSV files can be opened in Excel, Google Sheets, Numbers, or another spreadsheet tool. Large exports may take longer to generate.
Custom and Linked Fields
Saved custom-field answers become columns, including long-text answers. Duplicate display labels are disambiguated, including custom fields that share a name with a standard column. Fields synchronized to a standard column are included once. Uploaded media and signature images are not embedded in people CSV files.
Tags and supported linked records use readable names where possible, and choice fields use their configured labels. Email addresses, URLs, and free text retain their spelling and punctuation. Dates and numbers follow the organization's locale settings; yes/no answers are translated. Quotes and commas are escaped for CSV, and line breaks in text become spaces.
For a contact import into a service such as Constant Contact, use the Email, Phone, Name, and Status columns to choose and map your contacts. The export itself does not send any messages.
The pet file is intentionally comprehensive; medical histories are represented in export-friendly columns and combined text. Use Reports when you need narrower medical analysis.
Permissions
Exports requires Administrator or Privileged access. Each record type also follows the access of its own list page, so a record type you cannot open in the workspace is not offered here.