Every pet has a record of care, status changes, medical events, tasks, documents, notes, and relationships. PawPlacer surfaces that history in the pet profile and in the related feature areas that created each record.
Where to Find History on a Pet Profile
Activity Timeline
The right rail includes an Activity Timeline with recent status changes, upcoming tasks, and active prescription dates. Use it for a quick read on what has happened recently and what needs attention soon.
Status Card
The Status card shows the current status, status notes, and the pet's days in care or total days. Clicking the status badge in the profile header lets pet managers change status and record context for the change.
Medical Timeline
The Medical tab is the pet's formal health history. It includes:
- Exams
- Vaccines
- Procedures
- Diagnostics
- Prescriptions
- Conditions
- Weight records
- Preventatives
- Treatments
The All medical sub-tab combines all medical categories into one timeline. Individual sub-tabs let you focus on a specific type of record.
Documents and Notes
The right rail includes:
- Documents for files attached to the pet
- Team Notes for internal observations, handoff details, and comments
Medical records that support documents can also have files attached directly to the medical event. Use record-level attachments for lab results, vaccine certificates, surgical reports, prescriptions, and similar files.
Relationships
The Relationships tab shows bonded pets and other linked pet relationships. Bonded pets also appear near the pet's description in the profile header.
Related Records
Foster placements, adoption records, returns, applications, transports, and other workflows keep their own detailed records. When you need the full context for one of those events, open the related foster, adopter, adoption, transport, or task record.
Status History
PawPlacer records pet status changes so your team can see how a pet moved through your workflow. Status history can include:
- Previous status
- New status
- Change date
- Staff-entered notes
- Context from the status change workflow
Recent status changes appear in the profile activity timeline.
Medical History
Use medical history to understand care needs and plan future treatment:
- Review previous exams, diagnoses, treatments, and outcomes
- Check vaccination dates and upcoming boosters
- Track procedures, diagnostics, and supporting documents
- Monitor active prescriptions, conditions, preventatives, and treatment plans
- Use overdue and upcoming indicators to identify work that needs attention
For more detail, see Pet Medical Records.
Behavior and Care History
Use team notes, tasks, and form fields to document care history that is not part of the formal medical record:
- Behavior observations
- Training progress
- Feeding issues
- Enrichment notes
- Staff handoff details
- Potential adopter interactions
If an observation should trigger follow-up work, add a task. If it should become formal health history, add a medical record.
Privacy and Sensitivity
History can include sensitive details about previous owners, adopters, fosters, medical care, or internal decisions. Keep these rules in mind:
- Public pet profiles never show internal notes, tasks, medical records, documents, custom IDs, or status notes
- Avoid adding unnecessary personal information to pet notes
- Use related person records for adopter, foster, or volunteer details
- Share printed or exported information only when it is appropriate for the recipient
Long-Term Value
Complete history helps your organization:
- Understand length of stay and care patterns
- Improve medical protocols
- Prepare fosters and adopters with better context
- Identify recurring behavior or health needs
- Review outcomes across status, foster, adoption, and return workflows