Open a pet profile and select Medical. Every role can view medical records. Pet Editors, Volunteers, Privileged members, and Admins can add and edit them, and only Pet Editors, Privileged members, and Admins can delete them. Pets whose profiles are read-only keep their history visible without add or edit controls.
Print or Share a Dog's Medical History
To print a medical summary for a specific dog or other pet:
- Open that pet's profile.
- Open the profile action menu and choose Health Kennel Card.
- Choose portrait or landscape and select the sections you need: vaccination history, medication history, medical history, diagnostics, treatments, and weight log.
- Click Print. In your browser's print dialog, choose a printer or save the output as a PDF when your browser provides that option.
You can send the saved PDF to a veterinarian, adopter, or team member yourself. This prints the selected history sections; it does not bundle the original files attached to medical records. Download those files separately when you need to share the original clinic paperwork. Access to view medical records, which every role has, is required to include medical sections.
Medical records stay private on public pet profiles. Sharing a public pet link or its QR code does not share the pet's medical history.
Medical Sections
- All: combined timeline.
- Exams
- Vaccines
- Procedures
- Diagnostics
- Rx
- Conditions
- Weight
- Preventatives
- Treatments
Category badges show record counts. The main Medical tab badge represents overdue and upcoming medical work. Each section summarizes total, overdue, upcoming, and past items; due work is ordered with overdue first, while history is newest first.
Timeline Tiles
Tiles can show dates, names, notes, medication summaries, veterinarian or clinic, assignee, documents, and status indicators such as:
- Overdue, Due today, or In X days.
- Active.
- Recurring.
- Follow-up.
Exams, vaccinations, and procedures include completion controls. Completing an occurrence moves it to past records; reopening it returns it to due or overdue work. A recurring vaccination or preventative cannot be reopened once its next occurrence has been completed; reopen the next occurrence first.
The pet's History tab records medical occurrence completions and reopenings, including the scheduled occurrence date, action time, and team member. Recurring exam and procedure occurrences remain linked to their original medical record; their completion history is available here.
Record Categories
Exams
Track visit reason, diagnoses, veterinarian and clinic, cost, medications, notes, recurrence, follow-up, assignee, documents, and completion.
Vaccines
Track vaccine (a name of up to 255 characters), dose, route and site, manufacturer, lot and expiration, proof, cost, medications, follow-up, recurrence, documents, and completion.
To schedule the next dose or a renewal, see Schedule a Vaccine Booster or Renewal.
Procedures
Track procedure type, status, duration, complications, recovery instructions, medications, cost, follow-up, recurrence, documents, and completion.
Diagnostics
Track scheduled or completed lab work, imaging, tests, results, dates, and supporting documents.
Prescriptions
Track medication, prescriber, dosage, frequency, route, amount, dates, refills, prescription number, notes, current status, and today's dose state. Active prescriptions can be completed or stopped; completed and stopped records can be reactivated.
Conditions
Track diagnosis, active or resolved status, dates, notes, duration, and documents. The diagnosis control suggests known values but also accepts a custom diagnosis for the current condition record.
Weight
Record date, value, unit, notes, and change from the prior entry. Use the chart's all-time, 7-day, 30-day, or 90-day range.
Preventatives
Track type, dose, administered date and person, notes, and next due date. Generated future items include an Update action for recording the next dose.
Treatments
Track an active, completed, or discontinued care plan. Expand a treatment to view, add, or edit its individual medication entries.
Add a Medical Record
Click Add Medical Record. PawPlacer opens a category picker and initially selects the current medical section; All initially selects an exam. Choose any category in the picker before completing the form.
Medical forms that use a veterinarian let you select an existing provider or add one without leaving the record. The inline veterinarian form requires a name and can also capture a clinic, phone, email, address, specialties, and description. You can create a clinic from that flow as well. If PawPlacer finds a likely duplicate veterinarian, review the warning and use the existing record when appropriate.
Edit a record from its pencil action. Supported records also have a preview action. Delete from the opened edit form when deletion is available; it is not performed directly from the timeline tile.
Calendar is a review and completion surface, not a medical-record editor. Create prescriptions and medical work from the pet's Medical section or the relevant Medical workbench; their dated occurrences then appear in Calendar's table and calendar views.
Schedule a Vaccine Booster or Renewal
The vaccine form does not show a follow-up date until you tick Schedule follow-up reminder. To schedule the next dose or a renewal:
- In the vaccine form, tick Schedule follow-up reminder.
- Set the Follow-up Date, which is required once the box is ticked. For a vaccine with a known dose series, or one where you chose a Duration such as 1 or 3 years, PawPlacer fills in the date; change it if your veterinarian advised otherwise.
- Optionally set a Frequency and Ends On date under Recurrence and Assignee for a vaccine that repeats on a schedule.
- Save the record.
The follow-up then appears as upcoming medical work on the pet's Medical tab, in Calendar, and in Dashboard care widgets. Untick the box when no follow-up is needed.
Documents
Exams, vaccinations, procedures, diagnostics, prescriptions, and conditions can store supporting files. You can select, preview, and remove staged files while creating a record; PawPlacer attaches them after the medical record saves successfully. Document-count actions open saved files for review. Types include common exam, lab, imaging, invoice, prescription, vaccine, surgical, and specialty records, plus Other and previously used custom types.
Keep the Timeline Useful
- Add follow-up dates or recurrence for future work. On a vaccine, tick Schedule follow-up reminder first. A recurrence's Ends On date can be the record's own day but not earlier.
- Assign a responsible team member.
- Complete scheduled occurrences promptly.
- Keep prescription status and refills current.
- Attach source documents to the relevant record.