Scheduling Volunteers

Schedule Types

PawPlacer supports two volunteer schedule types:

• Recurring Schedule: Weekly commitments such as Mondays from 9:00 AM to 12:00 PM.
• One-Time Shifts: Specific dated shifts with start and end times.

Both appear on the volunteer profile and the volunteer schedule calendar.

Edit a Volunteer's Availability

1. Open the volunteer profile.
2. Scroll to Availability.
3. Update recurring days or one-time shifts.
4. Click Update Schedule.

The save button is disabled until the schedule changes.

Recurring Schedule

In Availability, the Recurring Schedule section lists every day of the week.

For each day:

1. Turn the day on with the switch.
2. Set the start time.
3. Set the end time.

Turn the switch off to mark the day as Not Scheduled.

One-Time Shifts

In Availability, use One-Time Shifts for date-specific work.

1. Click Add Shift.
2. Choose the start date/time.
3. Choose the end date/time.
4. Add more shifts as needed.
5. Remove a shift with the delete button.
6. Click Update Schedule.

One-time shifts start as scheduled and can later be marked complete from the schedule calendar.

Upcoming Shifts on the Profile

The volunteer profile's Upcoming Shifts panel shows the next scheduled one-time shifts with date, time, and status. The profile hero also shows the upcoming shift count.

Schedule Calendar

Open Volunteers > Schedule to view all scheduled volunteers. The calendar includes:

• Day, 5-day, week, and month views.
• Previous/next navigation.
• Today shortcut.
• Volunteer filter.
• Name/email search.
• Colored shift blocks by volunteer.

Click a shift block to open the volunteer profile when you have edit access.

Completing One-Time Shifts

Scheduled one-time shifts show a checkmark action on the calendar. Click the checkmark to mark the shift complete. Recurring schedule blocks do not have completion status.

Best Practices

• Keep recurring schedules for predictable weekly commitments.
• Use one-time shifts for special events, extra coverage, and exceptions.
• Review the calendar weekly for coverage gaps.
• Use search and volunteer filters when planning large schedules.