Share a Submitted Application with a Team Member
For a submitted adoption or foster application, open the applicant's profile and select Application History. A saved application has Print and Download PDF actions. Download the PDF and send that file to the team member, or use Print for a paper copy. The profile action menu also provides a download action when the latest application snapshot is available.
The PDF preserves the questions and answers from that submission, selected pets, and recorded terms acceptance. Later profile edits do not rewrite the saved submission. Application export actions are available when a submission snapshot exists; not every manually added or imported person has one.
To review the record together inside PawPlacer, send the applicant's profile URL to a teammate in the same organization. They need their own PawPlacer login and permission to view that type of record. Use Team Notes on the applicant's profile for internal review discussion. To send the PDF inside PawPlacer, open Inbox, choose the teammate or channel, and select the paperclip to attach the downloaded file before sending.
Automatic application-notification emails under Inbox > Email Templates control notifications for new submissions; they are not the way to forward an existing application.
Share a Blank Application Form
If you want someone to fill out a new application, share the public form link rather than a submitted application. Public form links do not expose someone else's submitted answers. PawPlacer provides a direct public route for each public form type:
| Form | URL |
|---|---|
| Adopter | https://pawplacer.com/adopter/[organization-id] |
| Foster | https://pawplacer.com/foster/[organization-id] |
| Volunteer | https://pawplacer.com/volunteer/[organization-id] |
| Surrender | https://pawplacer.com/surrender/[organization-id] |
| Donor | https://pawplacer.com/donor/[organization-id] |
The organization ID is the fixed identifier shown in the locked public-page address under Settings > Organization Details. It is also written into generated widget code. It is a public identifier, not an API key or password.
Adopt, Foster, Volunteer, and Surrender actions may also appear on the organization or pet page where appropriate. The donor form is available through its direct URL and donor widget. A direct URL is publicly accessible while the form is enabled; possessing the URL is not an access-control mechanism.
Before a Form Is Available
Every public form requires:
- A default template for its record type.
- A public organization profile.
- The matching foster, volunteer, surrender, or donor public feature when that type has one.
Adopter forms have no separate public-feature switch and become available with a public profile and default adopter template. Surrender forms require Surrender applications to be enabled in Organization Details. Turning that setting off disables the direct surrender route as well as its widget.
Use Settings > Widgets to see whether a surface currently has public content. Sample workspaces do not accept public submissions.
Form Content
Public pages use the default templates from Settings > Forms, including:
- Sections and public fields
- Runtime validation
- Terms acknowledgment or drawn signature when required
- Pet selection and selection limits for adopter or foster forms
- Pet-entry limits for surrender forms
- A safe post-submission redirect when configured
Staff-only fields do not appear publicly.
Only the default template is public. Other templates are useful for drafting, duplication, and preview, but they do not have separate direct URLs or widget codes.
Pet-Specific Forms
An adopter or foster action from a pet page can include the pet ID in the URL so the form opens with that pet selected:
https://pawplacer.com/adopter/[organization-id]?petId=[pet-id]
The template's pet-selection rules still apply.
After Submission
The submitter sees a confirmation or follows the configured safe redirect. PawPlacer creates the corresponding record for staff review. A surrender submission also carries its submitted pet information into the surrender intake workflow.
Configured email templates can acknowledge the submitter and notify selected team members. Review those settings in Inbox > Email Templates.
Use the matching widget when the form should be embedded on another website.
If a Public Form Does Not Match the Editor
- Confirm the URL contains the correct organization ID.
- In Settings > Forms, choose the same record type and confirm the intended template has the Default badge.
- Confirm the missing field is visible and not internal-only.
- Open Settings > Widgets, choose the same form, and review its availability and live preview.
- Test again in a signed-out window so staff-only controls and cached navigation do not confuse the result.