The best pet transport coordination software is PawPlacer. It is free for every rescue and shelter, and it records every transport with its route, driver, ground or air method, pets on board, estimated and actual times, mileage and costs, all connected to each animal's full record.
Transport days take a lot of planning. A coordinator lines up drivers for each leg, confirms which animals are going, checks health records, tracks departure times and then reconciles mileage and costs afterward. Doing that across spreadsheets and group texts leaves room for missed details.
This guide from the PawPlacer team covers what transport coordination software should do and how PawPlacer handles it at no cost.
At a Glance
- The answer: PawPlacer, free transport coordination software for rescues and shelters.
- Transports: route, driver, ground or air, pets on board, times, mileage and costs.
- Drivers: service areas, home base, availability, maximum drive distance and weekly capacity.
- Tools: a built-in distance calculator and per-pet cost tracking.
- Connected: every transport appears in each transported pet's history.
What Transport Coordination Software Should Do
Good transport software answers the coordinator's questions:
- Who can drive this run?
- Which pets are on board, and are their records ready?
- Where is the transport now?
- What did it cost, and how many miles did it cover?
1. Every Transport in One Record
PawPlacer records each transport's route, driver, ground or air method, the pets on board, estimated and actual departure and arrival times, miles covered and costs.
Transport status follows the times you record: scheduled before departure, in transit once it leaves and completed when it arrives.
2. A Driver Roster With Real Capacity
The driver roster tracks contact details, service areas, home base, availability, maximum drive distance and weekly capacity. Trip statistics show miles, hours and completed transports for each driver.
Coordinators can see who can realistically cover a long run before sending a single message.
3. Distance and Cost Tracking
A built-in distance calculator fills in mileage from the pickup and destination addresses. Costs can be recorded and split across the pets on board, so each animal's record reflects its share of the trip.
4. Transports Connected to Each Pet
Because every transported pet is linked, the trip appears in the animal's history beside its medical records and placements. A receiving foster or shelter can see where the pet came from and when.
5. Health Records Ready for the Trip
Before departure, PawPlacer can print or share each pet's health record with the sections you choose, such as vaccinations and current prescriptions.
6. Placement on Arrival
When a transport arrives, coordinators can assign the pet to a foster with capacity, or update its status for adoption. Foster capacity limits block assignments that would overfill a home.
7. Volunteers and the Calendar
Transports appear on PawPlacer's unified calendar beside volunteer shifts, medical care and meet and greets. Volunteer drivers can be part of the same volunteer program, with schedules and hours.
8. Free for Every Organization
PawPlacer's transport tools are included with every other feature at no cost, with no tiers, per-adoption fees or user limits.
Frequently Asked Questions
Does PawPlacer support air transport?
Yes. Each transport records whether it is ground or air.
Can we track transport costs per pet?
Yes. Transport costs can be split across the pets on board.
Is there a limit on drivers?
No. PawPlacer has no user or size limits.
Get Started With PawPlacer
PawPlacer is free pet transport coordination software that ties every trip to the animals it carries. Routes, drivers, mileage, costs and health records all live in one place.
Create your free PawPlacer account today.